HR Project & Transformation Coordinator - Chief of Staff to CHRO

Overview:

This is a unique opportunity to step into a high-impact hybrid role at a pivotal time for our company. Following a Private Equity acquisition, we are embarking on a major transformation of our business and HR function. Reporting directly to the CHRO, you will combine two critical responsibilities:

1. Leading HR transformation projects in close collaboration with the company’s global Transformation Office, ensuring HR initiatives are well-structured, tracked, and delivered successfully.
2. Partnering with and supporting the CHRO, providing executive-level coordination, planning, and organizational support.

You will play a central role in shaping HR’s transformation agenda and enabling the success of projects such as a new Target Operating Model, performance management redesign, and modernized compensation & reward systems. At the same time, you will ensure the CHRO’s office runs smoothly, acting as a trusted partner and go-to person for both the global HR team and senior business leaders.

If you are looking for a role where you can make a real difference, this is it: the pace is fast, the challenges are complex, and your contributions will have direct impact. You’ll be part of a small, global HR team (primarily in the US and Germany) and work at the intersection of strategy and operations in an international, high-growth environment.

 Main tasks and responsibilities

HR Projects & Transformation

• Serve as HR’s Project Management Office (PMO) lead, structuring and managing major HR transformation initiatives (e.g., HR process and system redesign, performance management upgrade, compensation & rewards frameworks).
• Work closely with the company’s global Transformation Office to ensure alignment, disciplined governance, and effective execution.
• Apply project management methodologies to track progress, manage risks, resolve issues, and drive timely delivery.
• Analyze HR and business data, develop KPIs, and support decisions with clear metrics and insights.
• Build dashboards, models, and tracking tools in Excel to support HR decision-making and ongoing transformation initiatives.
• Support HR and business leaders in adopting new processes, ensuring stakeholder engagement and change readiness.
• Contribute to change management activities (communications, workshops, training sessions).

CHRO Executive Partner

• Provide high-level executive support to the CHRO, including calendar management, meeting preparation, briefing materials, and follow-up.
• Act as the first point of contact for the global HR team and broader business stakeholders.
• Coordinate HR leadership meetings and ensure consistent communication and information flow across the global HR function.
• Prepare high-quality PowerPoint presentations for executive and board-level discussions—translating complex topics, analyses, and ideas into clear, compelling narratives.
• Support HR budgeting, salary planning, compensation analytics, and headcount reporting through strong analytical skills.
• Anticipate needs, proactively solve problems, and act as the CHRO’s go-to person on all organizational and operational matters.
• Represent the CHRO with sound judgment, discretion, and professionalism.

Experience

• Several years of professional experience in project management, HR transformation, consulting, strategy, or analytics, ideally in Private Equity-backed or rapidly changing environments.
• Proven track record managing global, cross-functional projects with analytical complexity.
• Advanced Excel skills (pivot tables, complex formulas, data manipulation, modeling, dashboards).
• Strong experience working with KPIs, HR metrics, compensation/financial data, and translating numerical insights into business recommendations.
• High proficiency in PowerPoint, with the ability to create executive-ready presentations that simplify complexity and tell a clear story.
• Experience working with international teams across multiple time zones and stakeholder groups.
• Excellent English language skills (written and spoken) are required; German language skills are highly desired.
• Prior experience supporting senior executives (e.g., Chief of Staff, EA to C-suite, business partner) is a plus.

Competencies

• Exceptional analytical and problem-solving capabilities; comfortable with data, numbers, and structuring quantitative insights.
• Highly organized and detail-oriented, with strong ability to manage multiple priorities.
• Excellent interpersonal and communication skills; able to build trust with senior leaders across functions.
• Change management expertise (Prosci certification or equivalent desirable).
• Strong sense of ownership, proactive mindset, and ability to navigate ambiguity.
• High level of integrity, discretion, and professionalism.
• Culturally savvy and able to work effectively in a global environment.

Einstufung: je nach Qualifikation und Berufserfahrung

Besetzungstermin: baldmöglichst

Für die Bewerbung sind eine Werks­zu­ge­hö­rigkeit von mindestens 12 Mo­na­ten und eine Zugehörigkeit zur abge­benden Orga­ni­sationseinheit von min­destens 9 Mona­ten erforderlich.

Interessierte Mitarbeiterinnen und Mitarbeiter bitten wir sich über SuccessFactors (https://performancemanager5.successfactors.eu/login?company=oxeagmbh&bplte_logout=1&_s.crb=9SQsELLNZamMuLcOyH6PzUbHQJI%253d#/login) zu bewerben. Mitarbeiterinnen und Mitarbeiter ohne OXEA-E-Mailadresse melden sich bitte bei Annette Stroh (Tel. 3087 oder annette.stroh@oxea.com) für einen Systemzugang für die interne Bewerbung.

Mitarbeiter, die keinen PC-Zugang haben, können einen PC beim Betriebsrat oder bei Human Resources nutzen.

Die Bewerbung wird von den bearbei­tenden Stellen vertraulich behan­delt.